AI Front Desk

Your front desk, around the clock.

Once the doctor switches it on, it knows your schedule, your chairs and your clinic’s answers — so it can offer a real free slot, not just take a message. Your team stays in charge.

Book a demo See a conversation

Your clinicOdontra AI · WhatsApp

Hi, kal root canal follow-up ke liye koi slot hai?

Namaste Rohan! Kal 11:00 am ya 5:30 pm free hai. Kaunsa chalega?

5:30 theek hai

Done ✓ Kal 5:30 pm ki request bhej di hai. Clinic confirm karte hi aapko message aa jayega.

ADDED TO SCHEDULE · CHAIR 2 · TOMORROW 17:30

On WhatsApp

It answers the way your clinic would.

Patients message the clinic’s own WhatsApp number. The assistant replies in their language, offers free slots from your real schedule and sends a booking request for your team to confirm.

—Replies in English, Hindi, Gujarati, Marathi and Hinglish — and reads patient voice notes
—Offers free slots and takes the booking as a request; your team confirms
—Hands over to your team the moment a human is needed
—Stays silent for staff, family and vendor numbers
—Teachable: correct a reply once and it is saved as a rule the assistant follows

Safe by design. No prices, no medical advice. It stays off until the doctor switches it on.

Your clinicOdontra AI · online

Hi, kal root canal follow-up ke liye koi slot hai?

Namaste Rohan! Kal 11:00 am ya 5:30 pm free hai. Kaunsa chalega?

5:30 theek hai

Done ✓ Kal 5:30 pm ki request bhej di hai. Clinic confirm karte hi aapko message aa jayega.

ADDED TO SCHEDULE · CHAIR 2 · TOMORROW 17:30

You are in control

Helpful, never in the way.

The assistant works inside rules you can see and change.

Off until you say so

Nothing runs until the doctor switches the assistant on for the clinic.

Requests, not promises

A booking from the assistant is a request. Your team approves it in one tap, and the patient is told.

Clear hand-over

When a question needs a person, the assistant says so and your team takes over.

Teach it once

Correct a reply and it is saved as a rule the assistant follows from then on.

Automatic messages

Six automatic messages — each with its own switch.

Switch on what suits your clinic. Messages go from the clinic’s own WhatsApp number, only in clinic hours, with daily limits.

Appointment remindersThe day before each visit.

6-month recallInvites patients who are due a check-up.

Review requestsA review link after the visit.

Birthday wishesA warm note on the day.

Payment remindersA gentle nudge for money owed.

Post-op check-inA caring message after surgery.

Also included

Your day, on WhatsApp

The doctor gets the day’s appointment list on WhatsApp before the first patient.

Promotions with consent

Send a message to chosen patients — paced, with a cooldown, and never to those who opted out.

Your wording

Every automatic message uses a template you can edit, and goes out in the language each patient chose.

In their language

Patients write the way they speak.

Hindi, Gujarati, English or a mix. Here is exactly where each language works today.

Where	Languages
Patient app and patient website	English, हिन्दी, ગુજરાતી
Automatic WhatsApp messages	English, हिन्दी, ગુજરાતી — each patient gets their own language
AI Front Desk replies	English, हिन्दी, ગુજરાતી, मराठी and Hinglish; patient voice notes are transcribed
Voice charting	English, हिन्दी, ગુજરાતી and mixed sentences

WhatsApp for dental clinics: what to automateHow to choose dental clinic software in India

Questions

About the AI Front Desk.

What is the AI Front Desk?

It is an assistant that answers patients on the clinic’s own WhatsApp number, in their language. It knows your schedule, chairs and clinic answers, so it can offer real free slots and send a booking request for your team to confirm.

Does it book appointments by itself?

No. A booking from the assistant is a request. It appears in your schedule, your team approves it in one tap, and the patient is told.

Which languages does it reply in?

English, Hindi, Gujarati, Marathi and Hinglish. Patient voice notes are transcribed automatically so it can read them too.

Which WhatsApp number does it use?

The clinic’s own number, linked once from Settings by scanning a QR code. Patients keep talking to the number they already know.

What happens when a patient needs a person?

The assistant says so and hands over to your team. It also stays silent for staff, family and vendor numbers.

Can it give medical advice or prices?

No. It gives no medical advice and quotes no prices. It also stays off until the doctor switches it on for the clinic.

Which automatic messages are included?

Appointment reminders, six-month recalls, review requests, birthday wishes, payment reminders and post-op check-ins. Each has its own switch, and messages go out only in clinic hours.

Give your front desk an assistant that works around the clock.

See it handle a real conversation in a live demo.

Book a demo WhatsApp us